Training Materials Index

Here are brief descriptions and links to OIP’s training guides and videos explaining the UIPA and Sunshine Law.

UIPA:

The Law
Uniform Information Practices Act (Modified), Chapter 92F, Hawaii Revised Statutes (“UIPA”)

Rules
Rules
Quick Guide to OIP’s Administrative Rules

UIPA Guide
Please note that the Hawaii Supreme Court held in 2018 that the deliberative process privilege could not be recognized under the UIPA in its 3-2 decision in Peer News LLC v. City and County of Honolulu, No. SCAP-16-0000114 (Haw. Dec. 21, 2018); see Majority Opinion; Dissenting Opinion.

Basic UIPA Training Videos and Training Materials (Nov. 2021) (click here)
Detailed UIPA training is provided in a two-part, closed captioned video totaling about 1 hour and 15 minutes.  Written transcripts and copies of the PowerPoint slides are also provided.

OIP and UIPA Overview Video and Training Materials (Nov. 2021) (click here)
A 30-minute video and training materials providing an overview of OIP’s services and the UIPA.  Written transcripts and copies of the PowerPoint slides are also provided.

Additional UIPA  Written Guidance:

UIPA Forms for the Public
UIPA Forms for the Public

UIPA Forms for Agencies
UIPA Forms for Agencies

UIPA RECORD REQUEST LOG
Log, Training, Instructions, FAQ, Reports

SUNSHINE LAW:

The Law
Chapter 92: Public Agency Meetings and Records
(Unofficial version, containing Act 220 amendments effective 1/1/2022.)

Sunshine Law Guides

Open Meetings: Guide to “The Sunshine Law” for State and County Boards
(October 2021) (effective 1/1/2022)

Open Meetings: Guide to “The Sunshine Law” for Neighborhood Boards
(October 2021) (effective 1/1/2022)

Basic Sunshine Law Training Video and Materials (Nov. 2021) (click here)
Detailed training of the Sunshine Law, including the remote meeting provisions, is provided in two parts, with closed captioned videos totaling nearly 2.5 hours.  Accessible written transcripts and copies of the PowerPoint slides are provided.

Summary of the Sunshine Law (Nov. 2021) (click here)
A 52-minute video of a PowerPoint presentation summarizing the Sunshine Law, including the remote meetings provisions.  Slide handouts and transcripts are also provided.

Sunshine Law Quiz (Nov. 2021) (click here)
Test your knowledge of the Sunshine Law, including the remote meetings provisions, with this 10-question quiz.

Additional Sunshine Law Written Guidance:

Multi-Site and Remote Meetings (effective 1/1/2022)

2018 Sunshine Law Changes regarding board packets, notice, minutes: 

Meeting Notices

Agendas and State Calendar

  • Agenda Guidance for Sunshine Law Boards (December 2021) (effective 1/1/2022) with updated Shrimp Board agendas and Public Meeting Notice Checklist (December 2021).
  • Calendar Guidance State Calendar – Visit the State Calendar to view meeting notices of state boards and commissions.  With the calendar you can select a single agency or select “ALL” to see a calendar of all meetings.

Continuance of a Meeting

Meeting Minutes

Executive Meetings

Who Board Members Can Talk to and When:

State Legislative Issues and Measures

Sunshine Law Forms for Boards:

ADA Accessibility Questions:
For questions about the Americans with Disabilities Act (ADA) and its applicability to the online posting of minutes, notices, agendas, and other matters, please contact Hawaii’s Disability and Communications Access Board (DCAB), [email protected],  919 Ala Moana Blvd., Room 101, Honolulu, HI 96814, (808) 586-8121, or visit DCAB’s website at http://health.hawaii.gov/dcab/.  For questions about the Sunshine Law, please contact OIP.

Although the federal Americans with Disabilities Act (ADA) is not enforced or administered by the state Office of Information Practices, OIP would like to remind state and county boards that ADA requirements also apply to all public meetings.  The state Disability and Communication Access Board (DCAB) has posted on its website “Guidance on the Provision of Auxiliary Aids/Services or Accommodations Due to a Disability at Public Meetings or Events,” which contains sample language that state and county boards should include on their meeting agendas to notify people that an accommodation due to a disability may be requested in advance of a public meeting.  Additionally, according to DCAB, “the agenda and all supporting documents linked to the agenda should be prepared in an accessible format readable by a person with screen-reader software, including the inclusion of alt text (alternative text) behind images.”  Thus, in addition to the state Sunshine Law, boards should comply with federal ADA requirements to ensure that their notices and meetings are accessible to persons with disabilities.

RULES

OIP’s Administrative Rules

COURT OPINIONS

OIP Opinions Page

APPEALS

Guide to Appeals to the Office of Information Practices
This guide, in a question and answer format, provides an introduction to the process of administrative appeals to the Office of Information Practices (OIP) from government agency decisions under the Uniform Information Practices Act (UIPA), the Sunshine Law, and certain decisions of the State Department of Taxation to grant or deny access to their records. 

2013 Law and Administrative Rules Governing Appeal Procedures of Hawaii’s Office of Information Practices 
A law review article by OIP Director Cheryl Kakazu Park and Staff Attorney Jennifer Brooks first published at 36 University of Hawai’i Law Review 271 (Winter 2014), which explains the administrative rules regarding appeals to OIP in UIPA and Sunshine Law cases, as well as the law allowing agencies to appeal to the courts from OIP’s decisions.