The State Office of Information Practices (OIP) is looking ahead to great changes next year and also wants to provide you with a year-end reminder.
First, OIP is very pleased to announce that it has filled its two new positions for a Staff Attorney and an OIP Legal Assistant, both of whom will be starting on January 17, 2024.
Second, the extended 30-day time period to respond to UIPA record requests relating to the wildfires is no longer necessary, so agencies should respond to all UIPA record requests within the normal ten business days effective January 1, 2024. OIP has also asked that the partial suspension of the Sunshine Law be removed from the Governor’s next emergency proclamation relating to wildfires, so agencies should be prepared if this change is made.
Third, please don’t forget to close out the first half of your agency’s fiscal year 2024 UIPA Record Request Log and save it as a separate spreadsheet as your semiannual Log to send to OIP, and to continue with your FY 2024 Log for the rest of the fiscal year. The semiannual Log should contain all record requests received from July 1, 2023 through December 31, 2023. Each department’s UIPA Coordinator should collect and provide to OIP a copy of each agency’s completed UIPA Record Request Log and Checklist for this semiannual period, which are due to OIP by January 31, 2024. Training and forms for the UIPA Record Request Log can be found on the UIPA Record Request Log Training page at oip.hawaii.gov.
In the meantime, OIP wishes everyone a safe and happy holiday season!