Office of Information Practices

Agenda:
Agenda Guidance for Sunshine Law Boards (November 2011) (pdf)
This guidance is intended to provide boards with a model for crafting a good, informative agenda for meetings.

Notice:
Quick Review: Sunshine Law Meeting Notice Requirements (May 2015) (pdf)
For boards subject to the Sunshine Law, Part I of Chapter 92, Hawaii Revised Statutes (HRS), here is a quick review of the Sunshine Law’s notice requirements for public meetings. This short guide summarizes the content and filing requirements for public meeting notices, contains helpful practice tips, and provides links and contact information for additional help in complying with the Sunshine Law.

Lt. Gov.’s Filing Policy for Meetings Notices

Minutes:
Quick Review: Sunshine Law Requirements for Meeting Minutes (December 2012) (pdf)
For boards subject to the Sunshine Law, Part I of Chapter 92, Hawaii Revised Statutes (HRS), here is a quick review of the Sunshine Law’s requirements for meeting minutes. Like the earlier Quick Review on Sunshine Law meeting notice requirements (see What’s New for November 14, 2012), this short guide summarizes the content and other requirements for public meeting minutes, contains helpful practice tips, and provides links and contact information for additional help in complying with the Sunshine Law.

Other:
Quick Review: Who Board Members Can Talk to and When, Part 1 (July 2013) (pdf)
This Quick Review is the first in a three-part series providing guidance on the Sunshine Law’s requirements.
Quick Review: Who Board Members Can Talk to and When, Part 2 (rev May 8, 2014) (pdf)
Quick Review: Who Board Members Can Talk to and When, Part 3 (August 2013) (pdf)

Quick Review: Audio- or Videoconferenced Meetings (April 15, 2014) (pdf)
This Quick Review discusses the Sunshine Law’s requirements for public meetings with remote participation using interactive conference technology.

Quick Review: Continuance of a Meeting Under the Sunshine Law (January 2014) (pdf)

Quick Review: Sunshine Law Options to Address State Legislative Issues and Measures (January 2015) (pdf)

Forms for Boards:

• Public Meeting Notice Checklist (rev 9/08) (MS Word)
• Public Meeting Notice Checklist (rev 9/08) (pdf)
• Request for OIP’s Concurrence for Limited Meeting (rev 4/24) (pdf)
• Notice of Continuance of Meeting (1/14) (MS Word)
• Checklist and County Council’s Request to Waive Videotaping of a Meeting
  as Guests of a Board or Community Group (3/15) (MS Word) – fillable form
• Checklist and County Council’s Request to Waive Videotaping of a Meeting
  as Guests of a Board or Community Group (3/15) (pdf) – fillable form