Office of Information Practices

U Memo 24-08
March 25, 2024
Copy of Work ID and Administrative Leave Policies

While Requester, a Hawaii Paroling Authority (HPA) employee, was out on administrative leave, she sought access to a copy of her work ID card and HPA policies on administrative leave and on “cease and desist.”  HPA denied the request for the work ID card and stated that it had no policies on administrative leave.  However, HPA provided an excerpt from the Bargaining Unit 3 contract relating to administrative leave as part of its response to this appeal. 

OIP found that Requester’s work identification card is clearly her “personal record” and thus concluded that her request was made under part III of the UIPA relating to personal record requests.  OIP concluded that no exemption to personal record disclosure applied to Requester’s work identification card, and that HPA was required to disclose it to her as a personal record under the UIPA. 

OIP also found that HPA maintained the Bargaining Unit 3 contract and that it was responsive to the request.  OIP concluded that no exception to disclosure applied to the Bargaining Unit 3 agreement and it therefore must be disclosed as a government record under the UIPA.