Forms

1. SUNSHINE LAW:

OIP has created the following model forms, which may be used by boards to comply with the Sunshine Law requirements for public meetings.

Forms for Boards (Sunshine Law):

2. UIPA:

OIP has created the following model forms that may be used by the public to request access to a government record or by government agencies to reply to a requester.  Additionally, under “Other Forms,” OIP has created a UIPA Record Request Log for agencies to use to track and report record requests.

Forms for the Public (UIPA):

Forms for Government Agencies (UIPA):

  • Notice to Requester (rev 12/1/15) (MS Word) – fillable form (to enter information on a blank line, double click to highlight the line and then enter the information).
  • Notice to Requester (rev 12/1/15) (pdf)
  • Acknowledgment to Requester (rev 5/8/14) (MS Word) – fillable form (to enter information on a blank line, double click to highlight the line and then enter the information).
  • Acknowledgment to Requester (rev 5/8/14) (pdf) Note:  The acknowledgment form should be used only when an agency is unable to complete the Notice to Requester within the ten business day deadline, due to extenuating circumstances, and needs to extend the deadline by up to an additional ten business days.  A Notice to Requester must still be sent by the end of the extended response period.

Other Forms (UIPA):

  • UIPA Record Request Log FORM FY2016 (Excel) – use this log to track record requests (not the sample log).
    Use this form to track and report record requests received between July 1, 2015 and June 30, 2016.
    The only revisions to the FY 2016 Log are in the drop-down menus for the “department” and “agency” (Columns A and B), which now include the Legislature and its attached agencies, the four counties, and the Oahu Metropolitan Planning Organization. These drop-down menus may be continually revised as necessary; if you do not find your department or agency on the menus, please contact Michael Little at OIP. The other Log columns remain the same.  Note: To adjust your view of the Log spreadsheet, change the zoom view to 65% or 100% or some other view (click on View, then Zoom, and select a zoom level). (NOTE: This form replaces the Agency Report on Fees and Waivers of Fees.)  To see other Log materials, go to the UIPA Record Request Log page.