P-CARD DISCLOSURES

Posted on Apr 10, 2015 in Featured, What's New

In light of numerous inquiries about the disclosure of P-Card usage by government employees, the state Office of Information Practices (OIP) is generally advising agencies to disclose unredacted P-Card records to requesters, because all purchases made on the cards are supposed to be justified as work-related expenses.  In rare circumstances, there may be confidential information that should be redacted because of a significant privacy interest, such as medical information.

P-Card usage is distinguished from personal credit card reimbursements sought by employees for work expenses.  In the case of employees’ requests for reimbursement of work-related expenses paid for by their personal credit cards, it is proper to redact all personal or confidential information on the personal credit card invoices, such as all non-work related purchases, personal address, credit card number, interest rates, balances, payments due, and rewards points.

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