Office of Information Practices

MAHALO to those people who completed the online survey and provided comments on the draft rules for processing UIPA record requests that the state Office of Information Practices (OIP) summarized during the statewide informational briefings earlier this month.  To keep things on course, OIP asks those of you who have not responded to please complete the online survey and/or provide written comments by the end of September, so that OIP may consider them in preparing the rules that it will propose for public hearing and adoption later this year.

OIP encourages people to read the draft rules themselves.  To summarize and explain the draft rules, OIP has also provided on its website a video of a PowerPoint presentation with a voice over and the slides and complete transcript.  As a result of questions received during the live briefings, OIP prepared a clarification of the draft rules to further explain the new $400 waiver of search, review, and segregation fees, and some procedures relating to personal record requests. These materials, and more, are available 24/7 on OIP’s Rules or Training pages at oip.hawaii.gov.

Additionally, the entire September 6 briefing in Honolulu, including the question and answer periods, was recorded by ‘Olelo and is available online at https://olelo.granicus.com/MediaPlayer.php?view_id=19&clip_id=62788.  After the OIP Director’s opening remarks and the PowerPoint presentation, the video shows the question and answer periods beginning at 59:43 and again at the end.

The September 6 briefing will also be televised three times on ‘Olelo channel 49 as follows:

September 27 (Wednesday)        6:00 p.m.
September 29 (Friday)                  8:00 a.m.
September 30 (Saturday)           10:00 p.m.

OIP looks forward to getting your completed survey and comments by the end of September 2017, so that it can make appropriate changes to the draft rules and prepare the rules that it intends to propose for a public hearing by the end of this year.  OIP will de-identify the completed surveys and provide a summary of the survey results when it posts the proposed new rules on its website.

OIP will also prepare a written Impact Statement that will accompany and explain the rules that will be proposed.  OIP will not be preparing a PowerPoint presentation or other training materials and instead will solely seek testimony at the public hearing on the proposed rules, which will hopefully take place before the end of this year.  OIP will provide at least 30 days’ advance notice of the public hearing through statewide newspaper ads and What’s New articles.

Following the hearing and subject to the Governor’s approval of new rules, OIP plans to revise the UIPA Record Request Log and create new training materials by May 2018.  OIP’s goal is to make training available to all state and county agencies after the legislative session, so that they will be prepared to comply when new rules go into effect, which will hopefully be July 1, 2018.

OIP will keep you updated on the rulemaking process through What’s New emails, so please look for them in your inbox or check OIP’s website for the What’s New archives.  To be added to OIP’s What’s New list, please email [email protected]. Also, if you would like to receive What’s New articles or attachments in a different format, please contact OIP at (808) 586-1400 or [email protected].