Office of Information Practices

September 6, 2012

The state Office of Information Practices (OIP) is excited to announce the launch of a new tool to help agencies track, respond to, and report on record requests received under the Uniform Information Practices Act (UIPA). The UIPA Record Request Log is an Excel spreadsheet that OIP created to help all agencies comply with their UIPA responsibilities and timely respond to written requests for government and personal records.

Next year (2013), State agencies will be required to semiannually upload their Log summaries to OIP’s Master Log on the State’s new website at data.hawaii.gov, where the data can be summarized, sorted, analyzed, and visualized in countless ways. The objective data compiled by the Log can also be used to determine the need for possible amendments to OIP’s administrative rules and to evaluate the costs and benefits of the UIPA and data.hawaii.gov, which is currently in alpha testing.

The Log can be downloaded from OIP’s website, where there are also PowerPoint presentations on how to use the Log, Frequently Asked Questions about the Log, how to upload agencies’ Log totals onto the Master Log at data.hawaii.gov, and how to register the agency’s Log as a government record under the Records Report System. Additionally, OIP’s other training programs, including a PowerPoint presentation explaining the UIPA, can be found at hawaii.gov/oip/training.html.

Using the materials described above, OIP will be conducting a special in-person training session for state agency personnel on Wednesday, October 10, 2012, from 8:30 a.m. to 12:00 p.m. at the Hawaii State Capitol Auditorium, with registration at 8:00 a.m. The first part of this session will go over the UIPA basics, and the second part will explain how to use and upload the Log. To register for this seminar, please go towww.surveymonkey.com/s/YHGVCSQ.

For the latest on open government news, look here on the What’s New page, or ask to be placed on OIP’s e-mail list for weekly What’s New updates.