Office of Information Practices

As announced previously, Hawaii’s Office of Information Practices (OIP) is currently revising the UIPA Record Request Log and training materials to make it easier for the agencies using the Log.  While most of the Log and procedures will remain intact, agencies no longer have to input their summaries onto data.hawaii.gov as OIP will do this for them.  All agencies, however, must provide their entire FY 2016 Logs (not just data summaries) and complete a new Checklist.  Each agency’s Log and Checklist must be submitted through the departmental UIPA Coordinator to OIP by a new date of July 31, 2016.  New Log forms for FY 2017 and revised training materials will be posted on OIP’s website in June.

In-person training opportunities regarding the revised Log and procedures are scheduled from 10:30 a.m. to noon at the following locations:

June 2 (Thursday)            State Capitol Auditorium in Honolulu
June 3 (Friday)                  Kauai Civil Defense Emergency Operations Center in Lihue

June 7 (Tuesday)               Council Chambers in Hilo, with telecast to Kona
June 8 (Wednesday)         Council Chambers in Kahului, with telecast to Lanai and Molokai

The in-person training sessions will focus primarily on the revisions to the Log and the new procedures as well as the results of the state and counties’ FY 2015 Log reports.  The training is not intended to be basic training on the UIPA or the Log itself, as those materials are available online at oip.hawaii.gov.  If time permits, OIP will try to answer questions that are submitted to OIP by the end of this week.

Registration for state and county employees to attend the Honolulu seminar is online via https://www.surveymonkey.com/r/KKDFPJN.  The neighbor island registration will be handled by the following persons:

Kauai:            Sarah Blane, Mayor’s Office, 241-4900, [email protected]

Big Island:    Martha Rodillas, Corporation Counsel’s Office, 961-8251, [email protected]

Maui:             Maui Corporation Counsel’s Office, 270-7740

Although the neighbor island sessions are primarily for county employees, state employees may contact OIP to see if they can be accommodated in the neighbor island training sessions.  Online training regarding the revisions will be available to all government employees (and the public) on OIP’s training page in June.

For the latest in open government news, keep checking for these What’s New articles or view them online at oip.hawaii.gov.