Records Report System (RRS)
Instructions and tips for retrieving information from the RRS on the Internet. Read the instructions before using the RRS. Includes a link to the Records Report System and a 12-page user’s guide to walk you through the search and reports features to retrieve information from the RRS.
Information and materials for State and county agencies to help with updating
their records report beginning in 2004.
About the RRS:
The Records Report System (RRS) was developed in 1993 to comply with a legislative mandate [Haw. Rev. Stat. § 92F-18(b)]. That part of the UIPA, Hawaii’s public records law, requires State and county government agencies to make a public report describing the records they maintain. The RRS lists record titles. It does not contain the actual individual records. The RRS reports contain no confidential information.
Moving the RRS to the Internet:
The RRS was developed as a Wang system at a time when Wang computers were common in State agencies. The State began working in 2003 to migrate the RRS to make it an Internet-based system accessible to government agencies and members of the public. In 2004, State government agencies began updating their records report on the RRS. The RRS on the Internet was turned live for the public in October 2004.
Features of the RRS:
The RRS is a large computerized database, containing a description of more than 29,000 record titles. It can assist you in identifying the various types of records maintained by State and county government agencies.
The RRS will tell you the following about a record title:
- how the record is stored and retrieved;
- the title, business address, and telephone number of the officer in charge of the record;
- the retention period for the record;
- whether the record is public or confidential;
- whether it is a personal record;
- the legal authority for maintaining the record;
- uses of the record, and the categories of routine users of the record.
If you have questions about the RRS, please call the Office of Information Practices at (808) 586-1400 and ask for the Records Report Specialist, or email your questions to OIP.